Privacy Policy

Effective date: 30.06.2025

This Privacy Policy describes how DigitalPrime sp. z o.o. (“we”, “us”, or “our”) collects, uses, stores, and protects your personal information when you use our website https://digitalprime.tech (the “Site”) and its features, including our newsletter and contact forms. We are committed to protecting your privacy and complying with the General Data Protection Regulation (GDPR), as well as other applicable data protection laws worldwide.

1. Data Controller

The data controller for this website is: DigitalPrime sp. z o.o. 27 Jana Pawła II Avenue, 00-867 Warsaw, Poland KRS: 0001124936 NIP: 5273128322 Contact email: contact@digitalprime.tech

2. What Data We Collect

• Contact Information: Name, email address, and any other information you voluntarily provide through our contact forms.
• Newsletter Data: Email address and consent details when you subscribe to our newsletter.
• Technical Data: IP address, browser type/version, device information, time zone, and cookies.
• Other Data: Any other data you choose to share when contacting us or using any Site features.

Providing your personal data in the contact form or for newsletter subscription is voluntary, but necessary in order to receive a reply or to subscribe and receive the newsletter.

3. How We Use Your Data

We use your personal data for the following purposes:

• To respond to your inquiries via our contact form.
• To send you newsletters or marketing communications (only if you subscribed and consented).
• To improve, secure, and monitor our website.
• To comply with legal obligations.

4. Legal Bases for Processing (GDPR)

We process your personal data on the following legal bases:

• Your Consent: For newsletter subscriptions and marketing communications.
• Contractual Necessity: To respond to your contact requests or offer customer support.
• Legal Obligations: To comply with applicable laws.
• Legitimate Interests: To enhance our services and website security.

5. Newsletter

When you subscribe to our newsletter, we collect your email address via MailerLite, a secure third-party service that stores data on servers located in the European Union.

Providing your email address for the newsletter is voluntary, but necessary to receive the newsletter.

Your email address will be used to send you the DigitalPrime newsletter, which may include information about our products, services, promotions, special offers, and marketing content. The legal basis for data processing is your consent (Art. 6(1)(a) GDPR).

You can unsubscribe from the newsletter at any time free of charge by clicking the unsubscribe link in any newsletter or by contacting us directly.

6. Data Sharing & Recipients

We only share your data with trusted third-party service providers necessary for the operation of the Site:

• cyber_Folks S.A. (Website hosting provider, located in the EU)
• MailerLite for newsletter management
• Contact Form 7 (for processing forms and managing contact requests, potentially with additional plugins as needed)

Your data is not transferred for advertising purposes or sold to any other third parties.

7. International Data Transfers

If your data is transferred outside the European Economic Area (EEA), we ensure appropriate safeguards are in place, such as Standard Contractual Clauses or similar mechanisms, to guarantee the security and lawful processing of your data.

8. Data Retention

We only retain your personal data for as long as necessary for the purposes described in this Policy or as required by law. Data sent via the contact form will be stored only as long as necessary to process your inquiry or to comply with record-keeping and legal obligations, or for the establishment, exercise or defense of legal claims. For marketing/newsletter purposes, your data will be stored until you withdraw your consent (unsubscribe).

9. Your Rights

As a data subject, you have the following rights (subject to applicable law):

• Access your personal data
• Rectify inaccurate or incomplete data
• Erase your data (“right to be forgotten”)
• Restrict or object to the processing of your data
• Withdraw your consent at any time (where processing is based on consent)
• Data portability
• Lodge a complaint with a supervisory authority

To exercise your rights, please contact us at contact@digitalprime.tech.

10. Cookies & Tracking Technologies

Our website uses cookies and similar tracking technologies to provide and improve our services. You may manage your cookie preferences through our [Cookie Policy/Consent banner]. To learn more, please see our Cookie Policy.

11. Children’s Privacy

Our website is not intended for children under the age of 16, and we do not knowingly collect personal data from children.

12. Changes to This Policy

We reserve the right to update this Privacy Policy at any time. Updates will be published on this page with a revised effective date.

13. Contact

For questions about this Privacy Policy or your data, please contact: DigitalPrime sp. z o.o. 27 Jana Pawła II Avenue, 00-867 Warsaw, Poland Email: contact@digitalprime.tech